Event Management vs. Planning
Event planning is all about planning and coordinating an event that includes scheduling, budgeting, acquiring vital permits, site selection, managing parking, transportation, arranging speakers or entertainers, decor, catering, event security, coordinating with third-party vendors and urgent plans comes under the event management.
Let’s discuss about event planning. Events are brand launches, marriage ceremonies or corporate parties, opening ceremonies, big company conference events that start with a plan. Here, some preliminary discussions are done with clients that involve scheduling, finances, locations, guests as well as entertainment. These are all the part of the planning process. For every event, the planning process should start in advance, from creating ideas, conceptualization, managing all items to the final event. Each and every event is discussed in details and the planning involves clear discussion with the client and everything should be discussed. So, the event is all up to the client’s requirements and meets the expectations. Planning would be the inventive process while before starting the event. The planner is people who manage every work until the final event as well as manage and make the decision for food, catering, decorations, music, the video for your event. Planner plans every viewpoint from the conception of the event to the event takes place. Often, their work is a back-end process; they take responsibility and do everything related to the event. For an occasion, the employees, customers, event organizer devise all activities and style all the items. Event planner ensures that their event is executed envisioned and gracefully. Event planners are to make sure everything is related to an event from an idea conception to programming and day of logistics. An event planner takes responsible with creating experiences and bringing the vision to life that means stirring multiple pots. Event planners assure to get a good experience of the project and make sure that your event is executed as you dreamt it.
- Event planner responsibilities may include
- Planning the event budget
- Selecting an event theme
- Choosing an event location
- Coordinating the hotel arrangements and negotiation rates
- Arranging invited speakers for entertainment
- Hiring staffs and other suppliers
- Planning transportation
- Creating invitations for guests
Each and every planning involves working with the customer to design an event as well as meets the event objectives.
Each event is divided into various sections and each has its own function. If your plans are executed at the right time, you can say to be a ‘successful event’. The process management is simply said to be a project manager of the event itself. Event Management is a creating, organizing and managing all the event sections and additionally, it manages all the people in charge for every element. The major role of event management is to make sure that the event runs smoothly as well as people get an amazing experience from it. The aspects of events are music, catering, security, looking after volunteer and staffs that have to be taken care. As well as safety precautions and security requirements are met. Recruiting event manages that helps to check the event is delivered to your expected requirements or not. The event manager can organize all size and type of events such as food festivals, musical concerts, and conventions. We will notice the customers examine the client needs as well as determine the event purposes. Set a target subsequently, we meet all the coordinators, suppliers and other event specialists to create an event agenda. Here, financial management is an essential part of the event process and you should set the budget limit. Event manager deals with the event the way of practical and dealing with all the distinctive event sections. Furthermore, the groups of people have taken charge of every viewpoint. Some parts of the event may incorporate; however, it’s not restricted to:
- Choosing an event venue
- Managing suppliers or vendors
- Planning emergency action courses
- Assuring well-being security
- Monitoring event completion
- Handling staff in charge of each capacity
- Ensuring that suppliers are running on time
- Assuring any contentions at the occasions are settled
- Same day event co-ordinations
- Supervising an event execution
Are event managers and event planners work together?
The single event organizers offer event management administration, as well as event directors, may offer event arranging. All are depending on the individual organizer or some corporate function management group, setting and the event itself. Here, it is essential to know the differences between those two and to examine what services you provide. For instance: if you provide an event planning services for the big event, you will work with a manager who will coordinate services with those of catering specialist, audiovisual, etc. First, define the role and the services you will offer and interact clearly to the consecutive clients to avoiding any confusion while during the event planning process.